Free tool · Email

Email signature generator

Fill in your details, pick a layout and colour, and paste a clean signature into Gmail, Outlook or Apple Mail. Logo, socials and a "Book online" button if you want them.

Gmail, Outlook, Apple MailLogo + booking buttonNo sign-up, no watermark

1 · You

2 · Extras

3 · Style

4 · Your signature

New message

Hi Alex,

Thanks for getting in touch. See you Tuesday.

Cheers,

How to add it to Gmail, Outlook or Apple Mail

Gmail: Settings (gear) → See all settings → General → Signature → Create new. Click "Copy signature" above and paste into the box. Scroll down and Save changes.

Outlook (web and new Outlook): Settings → Account → Signatures → New signature. Paste, then Save.

Apple Mail (Mac): Mail → Settings → Signatures → +. Paste, and untick "Always match my default message font".

Phone apps: most only take plain text. Set the signature on your computer and it’s used when you send from there.

Free, no sign-up. Built in your browser; nothing is uploaded.

Signature tips

  • Keep it short: name, role, business, one phone number and your website cover most needs.
  • One call to action: a "Book online" or "Get a quote" button gets more clicks than five social icons.
  • Host your logo on your website and link to it; Gmail won’t show embedded images.
  • Test it: send yourself an email and check it on your phone.

The rules that matter for business email

More free tools: WhatsApp link generator for a chat link, contact QR code and invoice generator.

Quick answers

How do I add a signature in Gmail?

On a computer, open Settings → See all settings → General → Signature, create a new signature, paste it in and save. Gmail signatures can be up to 10,000 characters, and this tool shows your count.

Why doesn’t my logo show?

Gmail doesn’t show images embedded in a signature, so the logo has to be a link to an image that’s already online, usually your website. Right-click your logo on your site, copy the image address and paste it in.

What should a business email signature include?

Your name, role and business, a phone number, your website and, if it helps customers, your address. Keep it to a few lines. A single button like "Book online" works better than a row of links.

Do I need my address in my emails?

For marketing emails, often yes. In the US, CAN-SPAM requires commercial emails to include a valid physical postal address. In Australia, the Spam Act requires commercial messages to identify the sender accurately, with contact details. A signature is an easy place to keep them.

Want your website to look as sharp as your signature?

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